Function of the product:

The purpose is to create an effective control environment and functioning conditions of the healthcare organisation. The main advantages are optimization of existing processes and transition to electronic document management, and thus the organization receives the following capabilities:

  • Tracking of the patient throughout the observational period.
  • Collective document management.
  • Access to relevant information as well as an automated ordered task queue, which results in improved quality and efficiency of the provided medical services.
  • Considerable advance of document retrieval by different attributes.
  • Guaranteed retention and easy storage of documents as they are kept in the electronic format on the server.
  • High level of confidential data security and protection.
  • Advanced control over document execution.
  • Increased information security through user authentication at log on, allocation of access rights, audit of events, and use of cryptographic means of information protection at data storage and transmission, etc.

Scope:

The software product is intended to ensure consistency and continuity of outpatient treatment. It covers the whole range of processes and documents necessary for outpatient treatment. System users are employees of enterprises or organisations involved in preparation, execution, inspection of documents, and control over execution of documents.

Main benefits:

Integrated software solution for automation of document flow and archive of geographically dispersed organisations:

  • System is ready for automation of state and commercial document flow.
  • System allows displaying different types of user reports in the graphical interactive interface.
  • United system automates document management within the organisation.
  • Reception of relevant medical, administrative, and financial data in real time.

The vast array of features for daily operations:

  • Management of electronic documents archive.
  • Improved treatment process and optimised cooperation between employees.
  • Minimised time costs for data transfer between departments of medical organisation.
  • Task management and control over document execution.
  • Monitoring of activity for updating both a disease pattern and statistical data.
  • Data access is provided based on user role and is authorised through user authentication in the system.
  • Regular update of all medical parameters.
  • Centralised control and monitoring of drugs and materials flow.
  • Connectivity with other information systems.

Minimum input for implementation of the system:

  • System is centrally deployed on a server, a server cluster, or in a virtual environment.
  • To start using the system, it is sufficient to set up the structure of a medical organisation and configure user accounts.
  • To start operating the system, users need to use the link in a web browser.

A powerful technology platform that ensures fast and reliable operation:

  • A horizontal and vertical scalability of the system provides for quick connection of new users and new modules;
  • A modern system architecture ensures high performance and operational reliability of the system;
  • Opportunity to exchange information with other resources;
  • Monitoring of all actions with corresponding countermeasures (both organisational and technical).

 

Functional structure:

Subsystem

Description

Patient registration

Subsystem provides a patient’s medical record (hereafter – the record) registration through creation of an electronic registration record (ERR). The document is automatically assigned a number and the current date as a registration date of the document.

The record is registered for the purposes of accounting, control over execution, and operational use of the information that it holds, in order to provide medical operations on a patient’s care and treatment.

Registry

Subsystem provides a patient’s registration in a medical organisation. In the process of registration, there is an input of the data sufficient for the start of the treatment process and a patient’s referral for advice or referral to treatment by a particular specialist.

Laboratory examination

Subsystem allows creating referrals to a laboratory examination. Accounting and support of the examination.

Diagnostic examination

Subsystem provides diagnostic examination and documentation throughout the treatment process.

Inventory

Subsystem provides accounting of materials and other assets used in the treatment process.

Surgical treatment module

Provides planning and realisation of surgical treatment as well as records of surgery time, involved specialists, and used medications and materials.

Statistics and reporting

Subsystem allows creating and using reporting forms reflecting the data that complies with inspection authorities’ requirements:

  • Discharge summary;
  • Report on occupancy and use of resources of a medical organisation;
  • Statistical reports in compliance with inspection authorities’ requirements;
  • Reports on use of medications and materials.

Non-surgical medication treatment

Subsystem allows putting on a non-surgical treatment and controlling its process with automatic records of the used medications and materials.

Billing

Subsystem allows calculating service costs and accepting funds with provision of all documents stipulated by the legislation (cash register receipt, and so on).

Administration and set-up

Subsystem provides a standard set of tools for system administration:

  • Allocation of access rights;
  • Authentication;
  • Audit and set-up features:
  • Organisational structure set-up;
  • Handbooks maintenance;
  • Print forms, etc.;
  • User set-up and allocation of rights.

Referral to inpatient treatment

Subsystem allows creating a patient’s referral to inpatient treatment with automatic provision of all necessary data from the medical record to the hospital.